PAYMENTS AND REFUNDS
Upon Registration into any retreats/workshops Ars Solaris requires a non-refundable deposit of 50 percent of the total fees for the retreat/workshop to confirm your registration(s) and attendance. In the absence of such a payment, a participant’s registration is not guaranteed and you may be substituted by another candidate. The full balance for the Ars Solaris retreats is due no later than ninety (60) calendar days before the beginning of the retreat. For workshops it is 2 weeks. If such payment is not made by ninety (60) days (or 2 weeks for Workshops) before the workshop begins, Ars Solaris reserves the right to forfeit the participant’s registration and fill the space with another candidate. In these circumstances, the original participant will not be entitled to a refund of the 50 percent initial confirmation deposit.
Receipt of the non-refundable deposit constitutes acceptance of the applicable terms and conditions governing the Ars Solaris Retreats/Workshops program, and constitutes a binding contract between you, as the participant, and Ars Solaris.
CANCELLATION
Ars Solaris reserves the right to cancel any retreat/workshop due to an insufficient number of registered and confirmed participants. Such a determination shall be made within the sole discretion of Ars Solaris. Further, Ars Solaris reserves the right to substitute, as needed, another qualified instructor and/or amend the specific workshop program.
In the event that Ars Solaris cancels a workshop/retreat, a participant’s payments (including the registration deposit) will be refunded (minus a 3% transaction fee). Any refund provided by Ars Solaris shall not cover a participant’s travel-related costs or any other expenses incurred as a result of the participant’s registration and plans to attend the workshop.
PRICES AND FEES
All prices include all fees associated with instruction (instructor fees, studio fees), including admission fees to all sites visited as part of the workshop, and accommodations for the duration of the workshop, unless otherwise stated.
Each participant is required to bring (or arrange delivery of) materials required for the workshops as detailed in each program description.
LIABILITY
The owners and employees of Ars Solaris shall not be liable for any loss, damage or injury suffered (nor any consequential or comparable damages) by or to the retreats/workshop participants. Ars Solaris assumes no liability for any loss, damage, expense, injury, or inconvenience by reason of any defects in the structure of the property, plumbing, electrical systems, gas, water or failures in the supply of utilities for either the studio, accommodation, transportation or any other facilities used or made available during the workshop.
If any participant causes, directly or indirectly, any loss, damage, expense, injury, or inconvenience to any person, facility, object, material or any other item associated with or used in connection with any retreat/workshop, the participant will be liable to Ars Solaris, the owner/operator of any accommodation, the studio/facility, or any transportation vehicle for such damages, including consequential or comparable damages, for the cost of repair, replacement, or reasonable expenses incurred for treatment for any personal injury or other appropriate compensation for damages as determined under German law.
FORCE MAJURE
Refunds do not apply when your workshop is canceled because of risk of war or threat of war, riot, civil strife, industrial dispute, terrorist activity, natural disaster, fire or adverse weather conditions and similar events beyond the control of Ars Solaris.
MISADVENTURE
We accept no responsibility for any loss or damage you may suffer during the period of your workshop due to accident, illness, bodily injury or loss of equipment, or belongings or from any other cause.
INSURANCE
We recommend that you procure travel insurance. It is solely the responsibility of the workshop participants to obtain travel and health insurance while enrolled in Ars Solaris Retreats/ Workshops.
PASSPORTS, VISAS
It is the sole responsibility of participants to obtain the travel documents (passports, visas, etc.) necessary to attend Ars Solaris retreats/workshops. Under no circumstances shall failure of a participant to obtain the required travel documentation be deemed to constitute a legitimate reason for cancellation of the participant’s attendance or entitle the participant to a refund under the terms described herein.